Case Study: Helping a 3-employee company find an HRIS best suited for their needs.
Background: A 3-employee company needed a payroll provider that could meet its immediate needs while also supporting long-term growth. With no dedicated HR staff and limited resources, the business was looking for a solution that was cost-effective, compliant, and scalable.
Challenge: Like many very small companies, this business faced several common challenges:
Compliance complexity: Navigating federal and state tax regulations without an HR expert.
Lack of expertise: No dedicated team to troubleshoot payroll or system issues.
Scalability: They needed a system that would serve them well now but wouldn’t require costly migrations as they grew.
Evaluation of Options:
1. Paylocity
Pricing: $12.40/employee/month + $228/month base, one-time $550 implementation.
Features: Payroll, personnel files, recruiting, time off, time & labor, onboarding, learning management, surveys, and performance.
Fit: Comprehensive feature set at a predictable cost.
2. Paycom
Pricing: $14.70/employee/month + $8.31 per payroll + $0.91/check, $0.30/direct deposit, one-time $376.61 implementation.
Features: Payroll processing, personnel files, self-onboarding, documents & checklists, learning management, and performance forms.
Fit: Strong functionality but costly due to per-payroll charges, making it less efficient for a company this small.
3. UKG
Pricing: Best suited for companies with 40+ employees. They would not quote.
Fit: Not financially viable for a 3-employee organization.
4. Rippling
Pricing: $10/employee/month (annualized), $35/month base fee for companies under 25 employees.
Features: Payroll, onboarding, time off, compensation bands, personnel files.
Fit: Lightweight, scalable option with a modern interface.
5. Current Payroll Provider
Pricing: 35% markup on weekly payroll.
Fit: Expensive and unsustainable.
Results: After comparing the options, the company identified Paycom with it’s ability to have AI, employee approval of paychecks, and a few other small features they felt was worth the price.
With Paycom, the company gained:
Automated payroll and compliance support.
Easy onboarding for future hires.
Access to additional modules that will scale with them as they grow.
Want to partner with any of these HRIS platforms? Reach out to our preferred contacts below!
Rippling: Imeh Nsek <imeh@rippling.com>
Paylocity: Taylor Hubbell <THubbell@paylocity.com>
Paycom: Haley Blakemore <haley.blakemore@paycomonline.com>
