Background

A 3-employee company needed a payroll provider that could meet its immediate needs while also supporting long-term growth. With no dedicated HR staff and limited resources, the business was looking for a solution that was cost-effective, compliant, and scalable.

Challenge

Like many very small companies, this business faced several common challenges:

Compliance complexity: Navigating federal and state tax regulations without an HR expert.

Lack of expertise: No dedicated team to troubleshoot payroll or system issues.

Scalability: They needed a system that would serve them well now but wouldn’t require costly migrations as they grew.

Evaluation of Options

1. Paylocity

Pricing: $12.40/employee/month + $228/month base, one-time $550 implementation.

Features: Payroll, personnel files, recruiting, time off, time & labor, onboarding, learning management, surveys, and performance.

Fit: Comprehensive feature set at a predictable cost.

2. Paycom

Pricing: $14.70/employee/month + $8.31 per payroll + $0.91/check, $0.30/direct deposit, one-time $376.61 implementation.

Features: Payroll processing, personnel files, self-onboarding, documents & checklists, learning management, and performance forms.

Fit: Strong functionality but costly due to per-payroll charges, making it less efficient for a company this small.

3. UKG

Pricing: Best suited for companies with 40+ employees. They would not quote.

Fit: Not financially viable for a 3-employee organization.

4. Rippling

Pricing: $10/employee/month (annualized), $35/month base fee for companies under 25 employees.

Features: Payroll, onboarding, time off, compensation bands, personnel files.

Fit: Lightweight, scalable option with a modern interface.

5. Current Payroll Provider

Pricing: 35% markup on weekly payroll.

Fit: Expensive and unsustainable.

Results

After comparing the options, the company identified Paycom with it’s ability to have AI, employee approval of paychecks, and a few other small features they felt was worth the price.

With Paycom, the company gained:

- Automated payroll and compliance support.

- Easy onboarding for future hires.

- Access to additional modules that will scale with them as they grow.

Want to partner with any of these HRIS platforms? Reach out to our preferred contacts below!

Rippling: Imeh Nsek <[email protected]>

Paylocity: Taylor Hubbell <[email protected]>

Paycom: Haley Blakemore <[email protected]>