Paycom: Solution for 3-Employee Company
Case Study
Background
A 3-employee company needed a payroll provider that could meet its immediate needs while also supporting long-term growth. With no dedicated HR staff and limited resources, the business was looking for a solution that was cost-effective, compliant, and scalable.
Challenge
Like many very small companies, this business faced several common challenges:
Compliance complexity: Navigating federal and state tax regulations without an HR expert.
Lack of expertise: No dedicated team to troubleshoot payroll or system issues.
Scalability: They needed a system that would serve them well now but wouldnβt require costly migrations as they grew.
Evaluation of Options
1. Paylocity
Pricing: $12.40/employee/month + $228/month base, one-time $550 implementation.
Features: Payroll, personnel files, recruiting, time off, time & labor, onboarding, learning management, surveys, and performance.
Fit: Comprehensive feature set at a predictable cost.
2. Paycom
Pricing: $14.70/employee/month + $8.31 per payroll + $0.91/check, $0.30/direct deposit, one-time $376.61 implementation.
Features: Payroll processing, personnel files, self-onboarding, documents & checklists, learning management, and performance forms.
Fit: Strong functionality but costly due to per-payroll charges, making it less efficient for a company this small.
3. UKG
Pricing: Best suited for companies with 40+ employees. They would not quote.
Fit: Not financially viable for a 3-employee organization.
4. Rippling
Pricing: $10/employee/month (annualized), $35/month base fee for companies under 25 employees.
Features: Payroll, onboarding, time off, compensation bands, personnel files.
Fit: Lightweight, scalable option with a modern interface.
5. Current Payroll Provider
Pricing: 35% markup on weekly payroll.
Fit: Expensive and unsustainable.
Results
After comparing the options, the company identified Paycom with itβs ability to have AI, employee approval of paychecks, and a few other small features they felt was worth the price.
With Paycom, the company gained:
Automated payroll and compliance support.
Easy onboarding for future hires.
Access to additional modules that will scale with them as they grow.
Want to partner with any of these HRIS platforms? Reach out to our preferred contacts below!
Rippling: Imeh Nsek
Paylocity: Taylor Hubbell
Frequently Asked Questions
What is Paycom used for?
Paycom is a human capital management (HCM) platform that helps organizations manage payroll, benefits, employee data, and HR processes in a single system.
What is a benefits file feed in payroll systems?
A benefits file feed is a data connection between a payroll system and benefits providers. It ensures employee benefit elections, deductions, and updates are transmitted accurately and on time.
What issues can occur with Paycom benefits file feeds?
Common issues include delays in setup, incorrect data mapping, missing deductions, and synchronization errors between payroll and benefits providers.
Why are benefits file feed delays a problem?
Delays can result in incorrect payroll deductions, benefits enrollment errors, and compliance risks. They also create additional manual work for HR and payroll teams.
How can companies fix payroll and benefits integration issues?
Organizations can resolve these issues by reviewing system configurations, validating data mapping, testing file feeds thoroughly, and working with experienced consultants to ensure proper setup.
When should a company review its Paycom implementation?
Companies should review their Paycom setup if they experience payroll discrepancies, benefits errors, reporting issues, or delays in system integrations.
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