Position Overview

We are seeking an exceptional Executive Assistant & Operations Lead to partner closely with a dynamic founder in managing business operations, project management, and personal affairs.

This is a high-impact, high-visibility role designed for a professional who thrives in fast-paced environments and takes pride in operating with precision, ownership, and discretion. You will play a critical role in ensuring that day-to-day operations run seamlessly, priorities are executed efficiently, and no detail is overlooked.

This position offers a unique opportunity to work across business, operations, and lifestyle management.

Key Responsibilities

Executive Support (35%)

• Manage calendar, scheduling, and shifting priorities

• Monitor and organize email communications, including drafting responses and follow-ups

• Track tasks, deadlines, and commitments across business and personal matters

• Provide regular updates on progress, timelines, and deliverables

Operations & Project Coordination (25%)

• Coordinate and execute projects from initiation to completion

• Liaise with vendors, contractors, and external partners

• Monitor timelines and ensure deliverables are met

• Develop and maintain organizational systems, trackers, and workflows

Personal & Household Management (20%)

• Oversee household vendors, services, and maintenance schedules

• Coordinate appointments, repairs, and recurring services

• Manage errands, purchasing, and inventory of household supplies

• Support personal scheduling and day-to-day logistics, including pet care coordination

Business Support (10%)

• Assist with vendor communication and follow-ups

• Support hiring coordination and recruitment processes

• Track key commitments and ensure timely completion

• Provide administrative and operational support across business functions

Events & Logistics (10%)

• Plan and coordinate in-home events on a periodic basis

• Manage vendor coordination, scheduling, and event execution

• Oversee guest communication and event logistics

Qualifications

• Proven experience in an executive assistant, operations, or similar role

• Strong organizational and time management skills

• Excellent written and verbal communication abilities

• Ability to manage multiple priorities in a fast-paced environment

• High level of attention to detail and accuracy

• Demonstrated ability to take initiative and work independently

• Professional discretion and ability to handle confidential information

• Proficiency with standard business tools and systems

Preferred Attributes

• Resourceful and solution-oriented mindset

• Strong follow-through and accountability

• Adaptability and comfort managing diverse responsibilities

• Professional demeanor and reliability

Work Expectations

• Provide estimated timelines for tasks within 24–48 hours

• Maintain consistent communication regarding progress and completion

• Work onsite in Los Angeles a minimum of three days per week

• Provide advance notice for planned time off

• Availability for occasional urgent or after-hours matters as needed